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Graduation Function Policy

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GRADUATION FUNCTION POLICY

Created 2004

Updated Feb. 2007

Jan. 2009

Dec. 2014

Committee: Sr. Breda, Y. Claffey, S. Costello, P. Crowley, T. Cusack, F. Dowling, A. Duane, S. Egan,

M. Finneran, P. Flaherty, A. Franks, M. Holden, B. Kennedy, J. Kennedy, R. Kinsella, M. Loughnane,

M. Lyndon, M. Lyons, F. Mahon, N. Masterson, J. McCarthy, B. Murray, Cl. Ryan, P. Shelley,

Review Date

Adopted by

Proposed by

Seconded by

Date adopted

Feb. 2015

Staff

Siobhan Costello

Mary Lyndon

16th Mar. 2015

Introduction

Graduation functions have been held to mark the end of students’ final year in St. Brendan’s since the earliest years of the school. The Graduation Mass/Service has been organised by the R.E. Department in the school each May. The Graduation function has been organised by the prefects. This policy sets out the practices that have evolved to protect the safety, health, welfare and enjoyment of all over that period of time and the best practices now governing the running of the graduation function.

Organisation

The Graduation function is organised by the prefects in consultation with the school management and parents. The prefects select a sub-committee to oversee the organising of the graduation function. The school management is represented by the Principal, Deputy Principal and Year Head. The parents/guardians are consulted through the Parents Council. A maximum of two tickets per student is allowed for the graduation ball.

Location

The function rotates between Dooly’s and The County Arms on alternate years. The hotel is approached for viewings, menu tasting and financial costs.

Time of function

It is recommended to hold the function during the first weekend of term after the Christmas holidays, depending on the availability of the hotels.

Attendance

The function is primarily a graduation function for the final year students of St. Brendan’s with at least 70% attendance. There should be no pressure on any student to bring a partner. However, graduating students may invite a guest who will normally be a long-term close friend.

If the guest is a student of St. Brendan’s he/she must:-

  • Be in their fifth year of second level education or be 17 years of age (with proof provided) or both.

  • Not have completed the Junior Certificate in the year prior to the Graduation Function.

If the guest is from outside the school the same conditions apply and in addition:-

  • The parents/ guardians of the graduating student must give an undertaking to be present in the hotel on the night of the function and a good behaviour bond (€200) shall be lodged to the school in advance, recoverable after graduation function date provided no behaviour issues have arisen.

  • The guest must have a letter of recommendation from their principal/former principal or a reference from their employer if they are working and not in education.

  • A letter of consent must be supplied by their parents/guardians if under 18 years of age.

The Principal, Deputy Principal, Year Head and Tutors attend as guests of the graduating class.

Financial

The prefects and Year Head are responsible for all financial arrangements re the Graduation function. Pricing of tickets, menus, bands, etc. is the responsibility of the prefects. All monies concerning the graduation may be dealt with by office or Year Head. Any money left at the end of the year will be donated to a charity chosen by the prefects or to specified school project.

Reception

The school management hosts a reception in the school on the evening in advance of the function. Students are to be advised the maximum number of guests allowed for health and safety reasons are three per graduate, to include a partner if desired and two parent/guardians. Graduating students, guests, parents and tutors are invited to attend. Tutor group photographs and graduating class photographs are taken. Tickets for the function are distributed by the tutors at the reception in the school.

Honourable Undertakings

All graduating students under 18 years of age give a written undertaking that they will not consume or purchase alcohol on the night of the function. All 5th year guests give an undertaking that they will not consume or purchase alcohol on the night of the function. All graduating students over 18 years of age, while free to decide about the moderate consumption of alcohol, undertake not to purchase alcohol for anybody under the age of 18 years on the night of the function. All these undertakings are to be signed by parents. The management of the hotel will be required to limit the alcohol bar to beer only and limit rounds to maximum of 4 drinks.

Review

A review of the arrangements re the Graduation function should take place within one month of the graduation function each year – the review to be carried out by the prefects, school management and parent/guardians.

Signed:- ____________________ Date:- __________________

Chairperson

Board of Management

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